E-mail MCQ Quiz in मल्याळम - Objective Question with Answer for E-mail - സൗജന്യ PDF ഡൗൺലോഡ് ചെയ്യുക

Electronic mail, or email, is the transmission of text-based messages among networked computers. Email is one of the earliest and most basic messaging resources on the Internet and in many ways it still acts as the lowest common denominator for computer communications. 

Types of email services:

• Free Web-based Email Services: These are the commonly used email accounts accessible through a web browser (such as Internet Explorer, Firefox, etc.). They generally use HTTP Protocol for accessing mail. Example: Yahoo Mail, Hotmail, and Gmail (whose attachment size limit is 25 MB) offer free web-based email services.
• Priced Web-based Email Services: There are also priced web-based email service providers. Many of the free web-based email service providers such as Yahoo! And Hotmail do offer premium account on payment basis.  
• Private Email Services: Most of the institutions/organisations have their own dedicated mail server and offer mail account for free to their staff and other members of the institution. These accounts exist only till one is member of that institution. For example: [email protected]; [email protected] etc.

Hence, we conclude that email attachment size limit in Gmail is 25 MB.

An attached file with the received e-mail is dangerous as it may carry a virus.

1. ​Most computer viruses are spread through email attachments.
2. Phishing in emails:
   • Emotet - The malware 'Emotet' is in existence since 2014. It paralyzes the entire IT System. In extreme cases it also demands a ransom. These are often spread by macros in word files which automatically loads the malware further.
3. The malicious emails are successful in data breach because they are linguistically oriented towards the target group by making the impression of email in such a way that it looks a formal internal communication.
4. Attachments with file types with the extensions .bat,.exe,.vbs,.com,.ade,.adp,.cpl,.wsc are more prone to bring a host of malware such as viruses, trojans and computer worms.

Therefore option 1 is the correct answer.

When an individual writes an email, s/he'll be using the compose window. This is where s/he'll add the email address of the recipient(s), the subject, and the body of the email, which is the message itself. S/he'll also be able to add various types of text formatting, as well as one or more attachments. If the individual wants, s/he can even create a signature that will be added to the end of every email s/he sends.

Steps of sending an email:

1) The compose window:

• In the left menu pane, click the Compose button.
• The compose window will appear in the lower-right corner of the page.

2) Add recipients:

• The next step is to add one or more recipients to the To: field. This can be done by typing one or more email addresses, separated by commas, or can click To to select recipients from the existing contacts, then click select.
• According to the question, in this step, the email ids of 20 experts will be added to the recipient's field.

3) Writing a Message:

• In the body field, type the message.
• Add an attachment:
  • An attachment is simply a file (like an image or document) that is sent along with your email.
  • For example, an executive summary of 12 pages of a report of 120 pages on ICT as an attachment. 
  • It's a good idea to include a message in the body of the email explaining what the attachment is.
• When you're done, click Send.

​Hence, the appropriate sequence of sending an email is: Compose ⇒ E-Mail Id ⇒ Attachment ⇒ Send.

Electronic mail, or email, is the transmission of text-based messages among networked computers. Email is one of the earliest and most basic messaging resources on the Internet and in many ways it still acts as the lowest common denominator for computer communications. Types of email services:

• Free Web-based Email Services: These are the commonly used email accounts accessible through a web browser (such as Internet Explorer, Firefox etc.). They generally use HTTP Protocol for accessing mail. Example: Yahoo Mail, Hotmail, Gmail (whose attachment size limit is 25 MB) offer free web-based email services. These services are run on financial profit from advertisements. Advertisers pay service providers to expose email account holders to advertisement.
• Priced Web-based Email Services: There are also priced web-based email service providers. Many of the free web-based email service providers such as Yahoo! And Hotmail do offer premium account on payment basis. Advantage of utilising such services include more secured transaction of communication; personalised email address; better spam filtration as well as increased storage space. Priced email services are most useful in business-related message exchanges. 
• Private Email Services: Most of the institutions/organisations have their own dedicated mail server and offer mail account for free to their staff and other members of the institution. These accounts exist only till one is member of that institution. For example: [email protected]; [email protected] etc.

Hence, we conclude that email attachment size limit in Gmail is 25 MB.

The correct statement is David does not know that Eve was sent the message.

Key Points

The first five lines of an E-mail message is called E-mail header. The header part comprises of following fields:

• From
• Date
• To
• Subject
• CC
• BCC

Important Points

• Bcc Stands for “Blind Carbon Copy.” When you send an e-mail to only one person, you type the recipient’s address in the “To:” field. When you send a message to more than one person, you have the option to enter addresses in the “Cc:” and “Bcc:” fields. “Cc” stands for “Carbon Copy,” while “Bcc” stands for “Blind Carbon Copy.”
• A Carbon Copy, or “Cc:” message is an e-mail that is copied to one or more recipients. Both the main recipient (whose address is in the “To:” field) and the Cc: recipients can see all the addresses the message was sent to. When a message is blind carbon copied, neither the main recipient nor the Bcc’d recipients can see the addresses in the “Bcc:” field.

In this case, Eve was sent the message in the BCC field, so Charlie and David will not be able to see her email address.

Additional Information

Charlie does not know that David was sent the message.

• This statement is FALSE. Charlie and David are both in the Cc field. When an email is sent with recipients in the Cc field, those recipients can see who else the email was sent to in the To and Cc fields. Therefore, Charlie can see that David was sent the message.

Bob does not know that Charlie was sent the message.

• This statement is FALSE. Bob is in the To field and Charlie is in the Cc field. When an email is sent, the recipients in the To and Cc fields can see each other. Therefore, Bob can see that Charlie was sent the message.

Eve does not know that Bob was sent the message.

• This statement is FALSE. Eve is in the Bcc field. When an email is sent, the recipients in the Bcc field can see who the email was sent to in the To field. Therefore, Eve can see that Bob was sent the message.

The correct answer is @

Key Points

•  An email address is a unique identifier for an email account. It is used to both send and receives email messages over the Internet. Similar to physical mail, an email message requires an address for both the sender and recipient in order to be sent successfully.
• Every email address has two main parts: a username and domain name. The username comes first, followed by an at (@) symbol, followed by the domain name.

Additional Information The Three Parts of an Email Address:

• Username. The first part of an email address is the username. 
• @ Symbol. An “at,” or “@,” symbol is the second part of an email address.
• Domain. The last part of an email address is the domain, which can be broken down into two portions: the mail server and the top-level domain.

The meaning of communication, commonly known or understood by people, is the exchange of information between individuals.

• But more the pervasive definition of communication is the process of transferring information and understanding from one individual to another.
• In recent year, there has been an accelerated growth of communication technologies which transform the way of communicating from one person to another.
• The techniques of communication have changed along with the increase in the volume of information and speed.
• People communicate through different means like email, video conferencing, texting service, and various kinds of social media channels. 

E-mail stands for electronic mail. 

• It is considered as a standard means of communication.
• It is defined asthe transfer of messages over communications networks.
• The E-mail includes texts, files, images, attachments, etc. that are sent through a network to an individual or group of individuals.

We can communicate through different mediums and channels:

• The medium is a kind of physical entity by which the communicator transmits and transports the message to the recipient. 
• Channel is a vehicle or a route by which the message travels. 
• Some of the channels/mediums are as follows:
  • Postal Carrier is a person, chiefly a postal worker, who delivers mail.
  • Message service is a text messaging service element of most telephone, Internet, and mobile device systems. It allows enables mobile devices to exchange short text messages.
  • Fax stands for facsimile. It is sent to a telephone number associated with a printer or other output device. It scans the original document with a fax machine, and reconverts the image, and prints a soft copy of the document.
  • Computers transfer data, instructions, and information. E-mail is delivered through computers.

E-mail is an electronic mail, hence, it is delivered through Computers. So, it's clear thatOption 4 is correct.

The correct answer is To include additional recipients who should be kept informed.

Key Points

• The CC field stands for "Carbon Copy" and is used to include additional recipients in an email.
• Recipients listed in the CC field receive a copy of the email, but are not the primary audience.
• It allows the sender to keep multiple parties informed about the contents of the email.
• Recipients in the CC field can see the email addresses of other recipients included in the CC field.

Additional Information

• To:
  • This field is used to specify the primary recipients of the email.
  • All recipients listed in the "To" field are considered the main audience of the email.
• CC:
  • Stands for "Carbon Copy".
  • Used to include additional recipients who should be informed of the email's content.
  • Recipients in the CC field can see who else is copied on the email.
• BCC:
  • Stands for "Blind Carbon Copy".
  • Used to include recipients who should receive the email but remain hidden from other recipients.
  • Recipients in the BCC field are not visible to other recipients, including those in the BCC field.
• Read Receipt:
  • A request sent with an email asking the recipient to confirm they have read the message.
  • Not all email clients support this feature, and recipients can choose not to send a read receipt.
• Email Encryption:
  • Used to protect the content of an email from being read by anyone other than the intended recipient.
  • Ensures confidentiality and security of the email's content.
• High Importance:
  • An option to mark an email as high priority.
  • Indicates to the recipient that the email is urgent and requires immediate attention.

The correct answer is Subject

Key Points

• The "Subject" field in an email is used to provide a brief summary or an overview of what the email is about.
• It gives the recipient an understanding of the email's content before they actually open the email.
• This is useful for allowing recipients to quickly gauge the relevancy and urgency of an email.
• It can influence whether they choose to open the email immediately or leave it for later. Properly used, it can make correspondence more efficient.

Additional Information

• "CC”: Carbon Copy. Used when you want to send a copy of the email to a secondary audience apart from the primary audience in the To field.
• "From": This field indicates who the email is sent from. It typically displays the sender's name and email address.
• "To": This field is for the email address of the main recipient or recipients.

Key Points

• Inbox: It is an electronic folder in which emails received by an individual are held or An inbox is a folder on a computer or phone where emails are received.
• Spam: Spamming is the use of messaging systems to send an unsolicited message (spam) to large numbers of recipients for the purpose of commercial advertising, for the purpose of non-commercial proselytizing, or for any prohibited purpose (especially the fraudulent purpose of phishing).
• Virus: a computer virus is a type of malicious code or program written to alter the way a computer operates and is designed to spread from one computer to another. A virus operates by inserting or attaching itself to a legitimate program or document that supports macros in order to execute its code. In the process, a virus has the potential to cause unexpected or damaging effects, such as harming the system software by corrupting or destroying data.
• Attack: In computers and computer networks an attack is an attempt to expose, alter, disable, destroy, steal or gain unauthorized access to or make unauthorized use of an asset.

Conclusion:

From the above discussion, we can conclude that an inbox is a kind of folder to receive a message, spam is the use of the messaging system to send an unsolicited message to a large number of recipients, the virus is a type of malicious code that destroys system software and attack is an attempt to alter or gain unauthorized access to make unauthorized use of an asset. Hence, option (2) is correct.